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Link to this sectionEmail Signatures 📧#

Link to this section1. Official Signature Template#

All Ultralytics email signatures are automatically generated and updated using our Google Workspace automation. Here is the standard format:

Ultralytics Email Signature

Link to this sectionExample#

The standard signature will appear in your email client as shown below.

Glenn Jocher
Founder & CEO, Ultralytics
+1 123 456 7890
ultralytics.com
This email and any attachments are confidential and intended solely for the addressee. Copying, forwarding, or distributing is strictly prohibited. If received in error, please delete immediately and notify the sender.

Link to this sectionHTML Template#

For manual setup in other email clients, use the HTML code below.

<table style="border: none; margin: 0; padding: 0; font-family: Arial, sans-serif; font-size: 13px">
    <tr>
        <td style="vertical-align: middle">
            <img
                src="https://lh3.googleusercontent.com/a/ACg8ocL27P7pVeDI5jgSam8g64HCBR1C_C1mbkBUZJ0rANJLrAk89fIC=s96-c"
                width="75"
                height="75"
                style="border-radius: 50%; margin-right: 10px; object-fit: cover; display: block"
            />
        </td>
        <td style="vertical-align: middle; line-height: 1.25; color: #666">
            <span style="font-weight: bold; font-size: 15px; color: #333">Glenn Jocher</span><br />
            Founder & CEO, Ultralytics<br />
            +1 123 456 7890<br />
            <a href="https://www.ultralytics.com" style="text-decoration: none; color: #666">ultralytics.com</a>
        </td>
    </tr>
</table>
<div style="font-size: 11px; color: #999; padding-top: 8px">
    This email and any attachments are confidential and intended solely for the addressee. Copying, forwarding, or
    distributing is strictly prohibited. If received in error, please delete immediately and notify the sender.
</div>
Note

If you are using this HTML for a custom signature:

  • Replace the placeholder image src URL, name, title, and phone number. The phone number line is optional.
  • The legal disclaimer div is also optional and can be removed if not required for your position.
  • This HTML has been formatted with npx prettier --write --print-width 120 *.html.

Link to this section2. Automation 🤖#

The signature automation performs the following actions:

  • Pulls the title, phone number, and profile picture from Google Workspace.
  • Creates customized signatures for each person.
  • Adds legal disclaimers for applicable positions.
  • Updates all signatures across the domain.

Link to this section3. Setup Instructions ⚙️#

ACTION REQUIRED: Please check your Gmail Settings > General > Signature to ensure "My signature" is selected for both:

  • FOR NEW EMAILS USE
  • ON REPLY/FORWARD USE
Ultralytics Gmail Settings
Tip

If you do not see your signature, please reload the Gmail tab in your browser.

Link to this section4. Profile Photo Visibility 🔒#

Your signature photo must be public or Gmail will show the blue placeholder. Fix it in Google account settings:

  1. Visit myaccount.google.com (Personal info tab).
  2. Click your profile photo > Profile picture visibility > select Anyone.
  3. Wait a few minutes, then reload Gmail to confirm.

If your photo appears like this placeholder, the visibility is still restricted:

Google placeholder profile image

The legal disclaimer div shown in the HTML example is automatically appended to signatures for employees in sensitive roles (e.g., leadership, legal, sales) to ensure confidentiality and compliance. For all other positions, this disclaimer is optional.

Disclaimer text

This email and any attachments are confidential and intended solely for the addressee. Copying, forwarding, or distributing is strictly prohibited. If received in error, please delete immediately and notify the sender."

Link to this section6. Technical Implementation 🔧#

The automation is implemented in Python and utilizes the following:

  • Google Admin SDK for user management.
  • Gmail API for signature updates.
  • Google Workspace service account for authentication.
  • Automatic profile picture optimization with rounded corners.

Link to this section7. Support and Maintenance 🛠️#

The email signature automation is maintained by Glenn Jocher. If you have any questions or encounter any issues with your email signature, please contact him for assistance.

Contributors
GLglenn-jocher5